Payment Flows that Catch Costly Errors

Payment Security and Payment Flows solve two halves of the same problem. Payment Security stops socially engineered fraud as it moves from email to ERP to payment. Payment Flows takes the same Behavioral AI engine and applies it to the payment run itself, catching duplicates, mismatched amounts, currency errors, and misdirected payments that aren’t fraud at all. Payment Flows is a premium module that extends Payment Security, so teams running large or complex payment cycles get both fraud detection and full payment run control from one platform.

ERP controls miss duplicates because they match on exact fields. If the same invoice arrives with a slightly different invoice number, a rounded amount, or a different date format, the rule doesn’t fire. And if two business units on two ERPs each pay it once, neither system sees the other. Trustmi correlates across attributes and across systems, so a duplicate gets caught even when nothing about it matches exactly.

Trustmi checks payments across multiple ERPs, entities, and business units at the same time. It correlates payment and vendor data from every connected system into one view, recognizing vendors listed under slightly different names, subsidiaries, or bank accounts as a single entity. That’s what makes cross-entity duplicate payments and shared invoice patterns visible when no single system can surface them.

Payment Flows records every control it applies, automatically. Each payment carries the checks that ran against it, the verdict, and the evidence behind that verdict, so the control record for SOX testing, internal audit, and external review is generated as a byproduct of the payment run rather than assembled after the fact.

Payment Flows shortens the payment run for most teams. Every payment gets scored automatically, low-risk transactions clear without human review, and only exceptions get routed to a person, with the context needed to resolve them. Teams that spent hours validating a run manually finish in minutes, because the review moves from every line to the handful that actually need attention.

Post-payment recovery audits analyze financial records months after disbursement to identify overpayments, forcing finance teams to chase vendors or claw back funds. Pre-payment duplicate invoice detection acts at the moment of payment run review—catching duplicate invoices, mismatched amounts, and operational errors before funds leave your account, completely eliminating the need for post-payment recovery efforts.

Trustmi delivers comprehensive pre-payment controls across four critical areas: duplicate invoice detection, cross-entity duplicate payments across separate ERPs and subsidiaries, mismatched payment amounts or currency discrepancies, and unauthorized changes to payment parameters prior to execution. By unifying data across all vendor records and ERPs, Trustmi ensures total overpayment prevention with complete contextual accuracy.