Payment Flows that Catch Costly Errors

Payment Security and Payment Flows solve two halves of the same problem. Payment Security stops socially engineered fraud as it moves from email to ERP to payment. Payment Flows takes the same Behavioral AI engine and applies it to the payment run itself, catching duplicates, mismatched amounts, currency errors, and invoices that don’t match the PO. Payment Flows is a premium module that extends Payment Security, so teams running large or complex payment cycles get both fraud detection and payment run controls from one platform.

ERP controls miss duplicates because they match on exact fields. If the same invoice arrives with a slightly different invoice number, a rounded amount, or a different date format, the rule doesn’t fire. Trustmi correlates across attributes instead of matching them, so a duplicate gets caught even when nothing about it matches exactly.

Many enterprises pay from several ERPs at once, often because they grew through acquisition and never consolidated. The same invoice can enter two of those systems under different numbers and get paid twice, once by each business unit, with neither system able to see the other. Trustmi pulls invoice and payment data from every connected system into a single view, recognizing vendors listed under slightly different names or subsidiaries as one vendor. That’s what makes a second copy of an already-paid invoice visible.

Payment Flows records every control it applies, automatically. Each payment carries the checks that ran against it, the verdict, and the evidence behind that verdict, so the control record for SOX testing, internal audit, and external review is generated as a byproduct of the payment run rather than assembled after the fact.

Payment Flows shortens the payment run for most teams. Every payment gets scored automatically, low-risk transactions clear without human review, and only exceptions get routed to a person, with the context needed to resolve them. Teams that spent hours validating a run manually finish in minutes, because the review moves from every line to the handful that actually need attention.

Post-payment recovery audits analyze financial records months after disbursement to identify overpayments, forcing finance teams to chase vendors or claw back funds. Pre-payment duplicate invoice detection acts at the moment of payment run review, catching duplicate invoices, mismatched amounts, and operational errors before funds leave your account, so there’s far less left for a recovery audit to find.

Trustmi applies pre-payment controls across four areas: duplicate invoice detection, cross-entity duplicate payments made from separate ERPs or subsidiaries, mismatched amounts and currency discrepancies that cause overpayments, and invoices that don’t match the purchase order. Because it correlates vendor records and payment history across every connected system, a payment that looks correct in one ERP still gets checked against everything else.